Country: Japan
Closing date: 14 Jun 2019
About the role
MAIN JOB PURPOSE
To provide a professional and transparent procurement and programme management service to clients, through the effective disbursement of funds by purchasing of the right goods to target timescales at the best possible price.
MAIN JOB RRESPONSIBILITIES
Purchasing - To purchase goods in compliance with Crown Agents procedures and standards of ethical procurement, donor guidelines and end user requirements, through;
Sourcing
- Clarify specifications with client/technical specialists where necessary
- Identify sources to meet specification
- Maintain supplier database, appraise supplier performance and identify new
- sources
Bidding
- Prepare and issue tender documents using appropriate template
- Evaluate tenders taking into consideration relevant criteria and ability to
- comply with Crown Agents terms and conditions
- Make recommendation and confirm order with the client
- Negotiate post tender cost reductions with suppliers where appropriate
- Contract Management
- Prepare contract order.
- Liaise with supplier/shipping/Inspection as necessary to ensure timely
- delivery/installation including customs clearance.
- Arrange payment.
- Resolve post contract issue
Project Management - Assist in the application of the key concepts of Project Management within the PMI Methodology;
The Project Management Framework as it embodies the project life cycle and five major project management Process Group
- Initiating
- Planning
- Executing
- Monitoring and Controlling
- Closing
Within these five Process Groups an awareness should be displayed of the nine project management Knowledge Areas:
- Project Integration Management
- Project Scope Management
- Project Time Management
Project Cost Management
- Project Quality Management
- Project Human Resource Management
- Project Communications Management
- Project Risk Management
- Project Procurement Management
Client Relationship
- Maintain an on-going relationship with the client, keeping client informed, responding to needs and developing solutions.
Business Development
- Opportunity identification, tracking and management
- Promotion of services through preparation of capability statements and marketing material, contact with clients, donors, associates and consultants
- Preparation of Expressions of Interest
- Preparation of project proposals: management of bidding process; associate and consultant selection; technical writing; commercial proposal and authorisation
- Negotiation of contracts with clients, donors, associates and consultants
Any other duties as appropriate to the position, as requested.
About you
QUALIFICATION
- Degree level or equivalent
EXPERIENCE
- Typically 3 - 5 years’ previous procurement management experience
About us
FUNCTION OF THE DEPARTMENT
Crown Agents is recognised internationally as a foremost supplier of high-quality procurement services. It delivers procurement, health supply chain, logistics and emergency response services to the developing world through agency and consulting services, providing a range of consultancy skills and technical and management capabilities. As part of Crown Agents Group, Crown Agents Japan manages businesses funded by Japan’s Official Development Assistance (ODA) programmes.
How to apply: