Japan: Administrative Management

Title: Individual Contractor

Area of Specialization/Thematic Areas: Administrative Management

Responsibilities/Description of Professional Services:

• Support daily administrative tasks;
• Support the logistical arrangements of conferences, workshops, roundtables, public events and other scientific/scholarly meetings;
• Support financial management;
• Assist the preparation and production of training materials, including editing;
• Ensure appropriate filing and archiving of office documents, including programme files and correspondence in hard-copy and digital forms;
• Negotiate with local suppliers to improve cost-effectiveness;
• Provide support in preparing and conducting workshops and other events;
• Maintain databases and mailing lists;
• Review, edit and translate documents (JPN/ENG);
• Conduct research for programmes and office activities as per the request of the Head;
• Format, prepare and disseminate working papers and related materials; and
• Undertake any other initiatives as per the request of the Head.

Measurable Outputs/Deliverables/Schedule of Deliverables:

• Efficient and effective design and conduct of administrative tasks related to HO programmatic implementation;
• Delivery of administrative and reporting outputs in a timely manner; and
• Adequate communication.

Performance Indicators for Evaluation of Results:

• Conduct of relevant activities in a timely manner;
• Knowledge and experience on subject matters;
• Good communication and team work with colleagues and workshop participants; and
• Future plans and recommendations made upon request by the Head of UNITAR Hiroshima Office.

Eligibility Criteria

• Fluency in Japanese and English (TOEIC score 900 and more);
• Master's degree in international relations or other relevant field, OR work experience of minimum three years in the area of international relations.

Start of contract: ASAP (probation period of 3 months). Renewable.

Remarks: General conditions of contracts for the service of individual contractors apply.

Please send your CV (Japanese and English) and cover letter (English), detailing why you wish to at the UNITAR Hiroshima Office, to hiroshima@unitar.org with the following subject line:

“UNITAR Hiroshima Office: Operation Staff”

Applications will be acknowledged upon receipt, however, only selected candidates will be contacted for an interview.